20/06/05 - Exec Meeting Minutes

20th June 2005, 3pm

Present

Mark Hetherington (Chair) President

Ruth Berry Film Booking Officer

Lauren Brindle Publicity Officer

Stuart Clarkson Chief Projectionist

Kathryn Horsfall Treasurer

Sally Llewellyn Chief Steward

Sarah Russell (SRs) IT Officer

Sarah Rutlidge (SRt) Secretary

Apologies

Megs Wignell Chief Steward

Agenda

1. Minutes of Previous Meeting

2. Matters Arising

3. President's Position

4. AOB

1. Minutes of Previous meeting

The minutes of the previous meeting were passed with no changes.

2. Matters Arising

MH informed the attendees that the exec sweatshirts had arrived.

Tickets for next term are to be ordered from Piron print in two colours, purple and red. The tickets will carry the LU Cinema logo. Tickets can be ordered in sets of 10,000. The executive decided to put in an order for 10 sets of 10,000 purple tickets and 5 sets of 10,000 red tickets. MH will place this order. The possibility of an order for all-nighter tickets in another colour was discussed but no decision was made.

MH informed the executive that the Cinema's request for new posterboards has been confirmed by F&GP. Six boards have been ordered. A project request form must now be completed in order to be able to place the boards around campus.

3. President's Position

MH will be unable to continue in his position as president in the coming academic year.

Two options were discussed by the executive:

* The responsibilities of the position could be split between all members of the executive.

* A member of the executive could be co-opted into the president's position.

The executive were unsure if the responsibilities of the president's position could be split in such a way that all jobs could be carried out easily and reliably. A decision was made to co-opt an executive member into the position after consideration over the summer. An executive meeting was set up for the 4th of October to discuss this.

3. AOB

MH has been approached by Bailrigg FM regarding the possibility of publicity in the radio station's booklet. LB agreed to produce an A6-sized page for this. MH also informed the executive that Bailrigg FM would be willing to produce music CDs for play in the cinema prior to showings. The executive were in agreement that this was a good idea and considered that approximately two CDs a term would cover our needs.

SC asked the executive about e-signup. No member was reported to have had any problems with this. The scheme will continue for next years house-managing, projecting and stewarding duties.

The next executive meeting is to be held on Tuesday 4th October, 2005. The meeting will start at 2pm in Bowland North Cinema Office.

Last edited by Stuart Clarkson (2006-01-16 16:25:57)