27/06/05 - Exec Meeting Minutes
27 May 2005, 4pmPresent
Mark Hetherington (Chair) President
Ruth Berry Film Booking Officer
Lauren Brindle Publicity Officer
Stuart Clarkson Chief Projectionist
Kathryn Horsfall Treasurer
Sally Llewellyn Chief Steward
Sarah Rutlidge (SRt) Secretary
Apologies
Sarah Russell (SRs) IT Officer
Megs Wignell Chief Steward
Agenda
1. Minutes of previous meeting
2. Matters arising
3. Information & Questions
4. Usage
5. Proposal
6. Constitution
7. Films
8. Refreshments
9. Cinema Business
10. AOB
1. Minutes of Previous meeting
The minutes of the previous meeting were passed with minor changes.
2. Matters Arising
MH detailed the changes and formalising of the Cinema meetings to come up to LUSU standards. This includes changing the agenda from now onwards so that points 1,2,3 and 10 are included at all meetings. Also mentioned that minutes should be published online or at the Union Council
MH re-iterated that this term is to sort out any problems so that the Michaelmas term onwards runs smoothly
RB asked on behalf of SRs for profiles from everyone for the main website. This was to be in a similar format as is currently online.
3. Information & Questions
RB has devised a draft film list for next term. Updated the computerised film list along with SRs. Halloween films have been started for the Halloween themed all-nighter next term.
KH has been banking money. KH raised a point about refunds. No money is to be given out. A complementary ticket should be issued instead. This raised a point about the normal tickets running low. MH said not to give out anything to customers when they run out. This will be sorted for next term.
LB has been changing posters as usual but not much else due to course commitments. She has plans to laminate all the official logos and make a new banner for the publicity boards in the Cinema foyer.
SC has been maintaining the projector and ensuring projectionists are at every showing. Gave a warning to one projectionist who is to be re-trained. Scheduled a check-up of the projector by Omnex. Due to come next Friday. The issue of making external calls from the box phone was raised. SC to look into the possibility of making this happen.
SRt has typed the previous meetings minutes.
SL made the exec aware that herself and MW have split the Chief Steward position so that MU is responsible for refreshments and SL is responsible for the stewards. MW has cleaned the refreshments fridge. Both have numbered the remaining tickets. They have discussed changes to the training of stewards, but no decision has been reached. Changes to the selling of refreshments have been considered, but again no formal decision has been made. 2 stewards have been trained, and all the stewards on the email list have been emailed. Stewards now will get a ticket to see a film if they don't watch the film they steward.
MH has attended meetings * F&GP, Mark Swindlehurst (see later) and Union Council. Approached the Institute of Cultural Research about the possibility of closer links. They will get back to us. MH raised the point of password security and advised all the exec to change theirs. Informed the exec of the new FilmSoc password.
Made the exec aware of the new NUS plus. There was a discussion about the purple card sales as a result of NUS plus as it is a major part of the cinemas income.
4. Usage
MH requested that the exec don't use FilmSoc equipment for other uses. He understands that emergencies do arise but requested that if resources are used that he is notified.
5. Proposal
The proposal for the improvement of the cinema was taken to F&GP and as a result we have their support and a sub committee has been formed consisting of MH, Martin Ellis and Jo Hardman. Subsequent to this, a meeting was held with Mark Swindlehurst. He liked the ideas and it will possibly be done for next summer.
The poster boards were not part of the proposal. The cost will come out of out budget. F&GP will have to be consulted due to the large cost factor.
6. Constitution
MH is rewriting the constitution to clear up aspects after the cinemas changed in focus last year.
7. Films
RB produced an initial list of films for the Michaelmas term. A few were dropped. The Japanese version of \"Ring 0\", \"Ring\" and \"Ring 2\" were requested, with one of them to be shown on the Halloween all-nighter.
The usual Week 7 \"different film week\" will be alternative film week. Films that are requested are \"Russian Ark\", \"Downfall\", \"In Your Hands\", and \"Private\". The Saturday of week 7 possibly having a short film day with a buffet and inviting the JCR's, LUSU representatives amongst others and incorporate it into our 40th birthday. SC to look into linking the DVD player up to our sound system for that event.
RB to get rough play dates for the list of films for the next exec meeting.
8. Refreshments
As we get 10% off at the LUSU shop, MH asked what the exec wanted. A list of foods to buy was decided upon by the exec. SL requested a new money tin and a better folder for refreshments record keeping.
9. Cinema Business
MH presented to the exec a copy of \"Cinema Business\" magazine. He proposed that we get a subscription which is £89 for 3 years with 10 issues per year. The exec agreed. KH to sort the finance.
10. AOB
SC asked for clarification regarding children prices at films. The exec agreed that under 7's go free, 7-14 year olds are £1, and 15 -17 year olds are £2.
Minutes were taken and scribed by Stuart Clarkson, 27 May 2005.
Last edited by Stuart Clarkson (2006-01-16 16:27:16)