13/10/05 - Exec Meeting Minutes

13th October 2005, 5pm

Present

Sarah Rutlidge (SRt) (Chair) President

Ruth Berry Film Booking Officer

Lauren Brindle Publicity Officer

Stuart Clarkson Chief Projectionist

Kathryn Horsfall Treasurer

Sarah Russell (SRs) IT Officer

Megs Wignall Chief Steward

Apologies

Sally Llewellyn Secretary

Agenda

1. Minutes of Previous Meeting

2. Matters Arising

3. Information & Questions

4. LUSU Duty of Care

5. House Managing

6. Fright Night All-Nighter

7. AOB

8. Next Executive Meeting

1. Minutes of Previous meeting

SL sends her apologies that the minutes for the previous meeting have not yet been produced; these will be agreed at a subsequent executive meeting.

2. Matters Arising

There were no matters arising that were not already contained within the meeting agenda.

3. Information & Questions

No significant events have arisen.

4. LUSU Duty of Care

SRt instructed all executive members that both they and their volunteer teams must be informed about the LUSU Duty of Care (DoC). The DoC was read to the executive and a hard copy was given to each attending member. The executive were informed that a copy of the DoC was also available on the executive notice board in the Bowland North Cinema Office.

LB, SC and MW said they would take responsibility for ensuring their prospective teams were informed about the DoC at their introductory meetings. SC will also ensure that existing projecting members have a copy of the DoC.

SRt said she would take responsibility for ensuring SL had seen and understood the DoC.

SRt will ensure a copy of the DoC is also placed on the noticeboards in LU Cinema for the benefit of the Cinemas wider membership.

5. House Managing

The executive were informed that the introduction of the new purple and red ticket rolls means that the ticket numbers should be noted at the start and end of each evening. Tickets should be clipped by stewards to indicate that they have been used.

6. Fright Night All-Nighter

The executive confirmed the times and days of the college publicity. Some minor amendments were required to comply with college JCR events and changes in executive member timetables.

SRt and LB informed the executive that a stall has been booked in Alexandra Square for Tuesday and Thursday, 10am-4pm in Week 3. The stall must be manned by at least one executive member at all times. A timetable has been drawn up. LB will arrange publicity team cover for stand slots.

7. AOB

The executive will meet at 3pm in the office/3:30pm in the Boot & Shoe in order to celebrate the birthdays of SRt and MW.

8. Next Executive Meeting

The next executive meeting is to be held on Wednesday 26th October, 2005. The meeting will start at 2pm in Bowland North Cinema Office.

Minutes taken & scribed by Sarah Rutlidge, 2005.

Last edited by Stuart Clarkson (2006-01-16 16:29:10)