11/10/05 - Exec Meeting Minutes

11th October 2005, 11am

Present

Sarah Rutlidge (SRt) (Chair) President

Ruth Berry Film Booking Officer

Lauren Brindle Publicity Officer

Stuart Clarkson Vice-President

Kathryn Horsfall Treasurer

Sally Llewellyn Secretary

Sarah Russell (SRs) IT Officer

Megs Wignell Chief Steward

Agenda

1. Minutes of previous meeting

2. Matters arising

3. Information and questions

4. Fright Night all-nighter

5. Thursday showings

6. 40th anniversary

7. Publicity banner

8. Any other business

9. Next executive meeting

1. Minutes of Previous Meeting

The minutes of the previous meeting were passed with minor changes.

2. Matters Arising

SR and SC need to see Michael Gardner in order to submit a proposal regarding the digital projector for approval by F&GP. They also need to see Jo Hardman to inform him that the projector was fixed at no cost. SC confirmed that the executive e-mail was not working on the evening of the 10th October 2005 due to a switch between hosts. There have been other problems noted with the reliability of the executive e-mail.

SC is meeting with Adam Bardsley in week 2 regarding the future of the website. Extensive development is planned as AB plans to make it a major project for this year.

Bailrigg FM has assigned the cinema a slot on Sundays, from 4pm-6pm. LB spoke to Bailrigg FM, she and SRs will fill the slot.

3. Information and Questions

SC informed the executive that the projector had broken down during the Furness Fresher's Film, but had been fixed at no cost. Attendees were issued with complimentary film passes.

SL compiled the agenda. She has been unable to email this to the executive due to the ongoing problems with access to the cinema e-mail.

MW has filled the refreshments folder with sufficient sheets for this term and improved its organisation. She has collected a refreshments order from the LUSU shop.

RB ordered the last of the posters and sorted them.

SRs has compiled publicity information for coming films (what was the red film information board) and has displayed these up to Star Wars. Remaining publicity information has been left in projectionist box for easy access for when they need to be put up. SRs again requested executive profiles to be sent as soon as possible in order that the website may be updated with the current executive.

LB has worked with RB to ensure all missing posters are on order. She has changed the cinema posters and arranged and supervised the publicity for Fresher's Fair. Spoke to Bailrigg FM as detailed in matters arising.

SRt has been working with Bailrigg FM in order to arrange some new CDs for play before, between and after film showings and to arrange publicity for the all-nighter through their broadcasts. SRt has supplied Bailrigg FM with two all-nighter tickets to issue as a competition prize. SRt has been working with estates to get the new posterboards installed and to resolve room booking conflicts in. She has begun to type up the list of e-mail addresses received from Fresher's Fair for the newsletter.

4. Fright Night All-nighter

The order of the films was discussed, LB informed the executive that a member of the public requested that Ringu 2 and Silence of the Lambs be shown last as they had no wish to view them and would like to leave early to go to bed. A final order was confirmed.

Publicity for the all-nighter was discussed and executive members agreed to arrange stands in selected colleges for the next executive meeting.

5. Thursday Showings

There will be no early showings on a Thursday as another party has booked the lecture theatre. SRt is working to resolve this for future years.

6. 40th Anniversary

It was decided that invites would be designed specifically for the event and issued within the next few weeks. Old addresses were to be found and the possibility of e-mail invites was contemplated. A preliminary schedule for the event was discussed.

7. Publicity Banner

A discussion over both size and cost took place. A design was decided upon and it was agreed that the banner would be a good publicity aid. The executive decided in favour of the buying the banner.

8. Any Other Business

There will be a combined birthday meal for SRt and MW at the Boot & Shoe, Hala on Wednesday 19th October, 2005. LB and SC will book this. Members of the executive who wish to travel on campus will meet at 2pm in Bowland North Cinema Office.

9. Next Executive Meeting

The next executive meeting is to be held on Thursday 13th October, 2005. The meeting will start at 5pm in Bowland North Cinema Office.

Taken & Scribed by Sally Llewellyn and Sarah Rutlidge.

Last edited by Stuart Clarkson (2006-01-16 16:36:16)